Document Management 

What is Document Management?
Document management is the use of computer systems and software to manage, track and store information contained in electronic documents and electronic images of paper documents.  Document scanners are used to “capture” information from paper-based documents so that it can be entered into your computer systems.  
 
Most document management systems (DMS) allow you to modify and manage your documents, while keeping track of modifications, when they were made and by whom.  And a DMS ensures that the information that you need is easy to find and always available.
 
What are the Benefits?
Companies spend tens of thousands of dollars creating, routing, storing and retrieving paper documents. Dealing with paper is a very labour intensive and expensive process.  Errors are common and quite often important documents are lost or misfiled.  Manually routing paper throughout the organization takes a lot of time and it can cost a lot to store your business critical documents.  
 
A DMS eliminates the need to process, share and store paper. Important information is securely stored within your computer system.  Users can access their information, based upon your security parameters, from anywhere and at anytime. The benefits include:
 
·         Immediate access to documents – for authorized users throughout the company
·         Speed of retrieval gives you on-demand access to client, supplier, sales & employee records
·         Security and privacy features ensure only authorized people have access to your information
·         Records retention ensures that you’re in compliance with all relevant regulations
·         Automatic document tracking improves workflow
·         Increased productivity
·         Decreased costs associated with processing, sharing and storing paper
   
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